Data privacy statement

General

The security of your data is avTax' highest priority. This page provides more information on time and purpose of the required data and how it is stored. The storage and processing of your data is governed by the current legal data privacy regulations in Germany. avTax strives to only collect data which is essential for its services.

As far as we refer to third party sources and websites, the privacy of your data and its processing is beyond our control.

Contact information

Accountable body regarding data protection

avtax
Kehlstr. 3/1
73257 Köngen

kontakt@avtax.eu

Data processing while using our website

When viewing our website through a browser, our server receives data which is required to sustain our services. These are stored in a log file. Among those are the called domain, the time of the request, the transmission status, the IP address where the request originated and the volume of data.

This data is used to analyse, optimize and improve our system. Beyond that, there's no other usage.

Data processing and storage while using our services

Contact form

Should you use our contact form, we receive your name, your email address and the message through email and we save this information until your query is resolved and answered. The data contained will not be imparted with third parties without your consent. The deletion of your data excludes information which we are legally required to retain.

Registration

When registering with avTax to create an account, we receive particular personal data and store it on our servers. This data will not be imparted with third parties. This data includes:

• Salutation
• First name
• Last name
• Address
• Email address
• Organizational name (for corporate users)

This data is required for contracting, contract fulfillment and invoicing of the purchased services. It is retained as long as the purpose or legal requirements mandate. Afterwards, it will be deleted. This also applies if you delete your account.

Duty plan evaluation

In order to receive a duty plan evaluation, you need to enter yout duty events into our database. You may either submit a digital summary of your duties which can be parsed by our software. The submitted files will be deleted immediately after parsing. Or you may use a provided interface to external sources and providers. Alternatively, you can enter those duties manually. In our database, those events will be stored anonymously with the following parameters:

• Start and end time
• Type of duty
• Flight identification
• Places of departure and destination

To calculate an evaluation we need the following information additionally:

• general information about your residence (postal code/city)
• Homebase
• Distances and travel time between relevant places (residence, duty lodging, homebase)
• Checkin and checkout times
• Information about your travel behaviour

At any time, you may delete all of the above information from our database.

When you purchase an evaluation, a copy of all the duty events within the relevant period will be created. This copy is not erasable by the user, to assure a permanent availability of the purchased service.

Newsletter

When you subscribe to our newsletter, we send you updates and information about our services regularly. For this purpose we store your name and email address. To register, you need to submit the corresponding form on our website. You will receive an email with a confirmation link which you need to click (double opt-in) in order to be enlisted in our distribution list. Should you wish to unsubscribe from our newsletter service, your data will be erased in a timely manner. Unsubscription is possible through a link enclosed in every newsletter or by contacting us electronically through the options on our website

Payment provider Stripe

When you purchase an evaluation you will be redirected to the website of our payment provider Stripe (Stripe Inc., 510 Townsend Street, San Francisco, CA 94103, USA). The entered payment-relevant data (e.g. credit card number) will be handled by Stripe and is not shared with avTax.

Propagation of data

We will not impart your data with third parties, provided there is no legal requirement to adhere to. Should it appear fruitful to share your data for the purpose of contract fulfillment on a per-event-basis, we will inform you and ask for your consent.

Storage period of personal data

The storage period of your data is reliant on the basic legal regulations like the trade or tax law. After expiration of the relevant deadlines, we will erase your data.

Rights of covered persons

You own several rights pertaining to your data stored on avTax' servers:

Right of disclosure: On request, we will provide a summary of all the personal data we store for you. Furthermore, we will detail how your data is processed and used and how long it remains stored.

Right of correction: You may insist on the correction of incorrect or incomplete information.

Right of deletion: We will comply with your request to delete your data, unless legal requirements enjoin us from doing so or there is a need to retain the particular information to protect a legal claim by avtax.

Right of limitation: You may insist on the limitation your data for cases where you deny the correctness of the stored data or the processing by avTax is unlawful and you do not insist on deletion.

Right of transferral: You may request your personal data to be provided to you in an established machine-readable format. You may also request the transmission to a third party.

Right of revocation: You may revoke your consent to the data storage and processing by avTax at any time.

Right of complaint: You may complain to the responsible regulating authority.

In case you revoke your consent to the data storage and processing with immediate or future effect, we will erase your data at the time you requested, unless legal requirements force us to retain data in parts or entirely or there is a need to protect avTax' legal claims. The revocation does not infringe on the rightfulness of data processing up to the point when revocation is declared by you.

Should you wish to enact your right of revocation, please contact us at kontakt@avtax.eu

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